Property Procurement officer​/Special 's

Position: Property Procurement officer/Special Requirement's Ref:CRH231)

Job title

Property Procurement Officer – Special Requirements

Department

Property Procurement

Reporting to

Procurement Team Leader

Location

Contract wide coverage, but predominantly London

Contract type

Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8.30am - 5pm)

Salary: £32,100.00 - £35,845.00 per annum plus £3,500 area allowance

Must hold a full UK Driving Licence and access to a vehicle.

The Procurement Officer manages an assigned caseload and travels accordingly to meet Stakeholders and Team Members to support the organisation in achieving its procurement targets.

The Procurement Officer builds relationships with prospective & existing clients, sources properties for the organisation to procure for long term contracts. The Procurement Officer is responsible for carrying out procurement administration and meeting key performance objectives as well as sourcing targets.

Procedures

• Manage the supply of property through accommodation partners, ensuring adherence to agreed levels and standards and in line with supply chain contracts.
• Create & maintain effective partnerships with local authority senior EHO’s and other regional stakeholders ensuring compliance with relevant UK legalisation.
• Develop and maintain close working relationships with stakeholders.
• Work with the Regional Operations manager and Head of Procurement Services to ensure the portfolio allows maximum efficiency of bed spaces in line with contractual and company requirements.
• Ensure values, ethical standards, policies and procedures are met.
• Manage and report on performance targets and KPI’s to ensure the contract is being delivered to company and Authority standards as well as legislative requirements.
• Create a culture of continuous improvement and sharing of best practice across the supply chain to optimise service delivery and business excellence.
• Engender a positive health and safety culture to agreed standards.
• Administration of the property procurement department, ensuring all records are maintained in line with company procedure.
• Ensure property handover & sign off processes and procedures are followed.
• Ensure CRH portfolio is fully compliant with Local Authority, UKVI all other regulatory body legislation.
• Answering daily telephone calls, emails and daily enquiries from landlords and agents.
• Ensure all Local Authority notices received are dealt with in the prescribed manner.
• To ensure internal audit and compliance criteria are met and that all activities conform to agreed company systems, policies and procedures.
• Evaluate properties to determine suitability for wheelchair users or other accessibility needs.
• Negotiate with landlords and agents to secure favourable terms and agreements, for litigation-related properties with unique needs.
• Advise landlords/agents on necessary modifications to meet accessibility requirements or specific case needs.
• Maintain detailed records of property listings, including dates/times of identification, contact establishment, and follow-ups.
• Proactively document and chase landlords/agents for updates and actions required.
• Meeting deadlines for court cases by providing suitable properties.
• Regularly sourcing properties for urgent court cases in a timely manner.
• Able to work under pressure and deliver on time.
• Report/Work/ support closely with the Special Administrator, providing regular updates and feedback, in a timely manner.
• Identify and source suitable properties for litigation cases, presenting findings in meetings with clarity and confidence.

Connect and Collaborate

• Work closely with your line manager and team members.
• Collaborate with others, attending meetings as required.
• Supporting team members and provide on-the-job training.
• Provide cover for other staff as agreed by line manager.

Responsive

• Keep up to date with all written and verbal communications (i.e. emails/messages/calls).
• Ensure all records are maintained and kept up to date according to company policies and procedures.

Talented

• Monitor own work levels, progress and development in the role.
• Undertake all core learning and development programmes as required.
• Undertake relevant learning according to agreed Personal Development Plan.

Trusted

• All employees are…