Procurement Manager

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.

Job Title: Procurement Manager

Contract Type: Permanent

Working Hours: Full time

Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.

Please note: This role is based at Royal South Hants Hospital but can also allow you to work from Basingstoke and North Hampshire Hospital.

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As a Procurement Manager, you will have responsibility for the delivery of a category workplan which will encompass a portfolio of strategic contracts and projects across your assigned category areas.

By partnering, influencing and identifying opportunities to drive greater value, you will support WPL in achieving our annual cost improvement programmes (CIPs) target as well as cost containment and other areas of added value such as improved quality.

In some cases, Procurement Managers have direct line management responsibilities for a Procurement Specialist(s) and / or Assistant Procurement Specialist(s). We are proud of the professional and responsive client service we provide, built on collaborative and constructive relationships with internal and external stakeholders.

Working for our organisation

At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits:o Generous NHS pension schemeo NHS terms of service and annual leaveo Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

Detailed job description and main responsibilities

Job responsibilities

Your Main Responsibilities

• To lead the procurement strategic sourcing programme for a range of categories, taking the lead and contributing significantly to the delivery of allocated procurement projects.
• To support the Senior Procurement Manager in the delivery of cost and efficiency savings, by analysing current spend information to develop in house and collaborative procurement strategies and workplans.
• Maintain accurate management information reporting covering your key procurement activity areas e.g Workplan, CIP reporting, additional project work.
• Ensure effective use of all WPL procurement related systems and procedures to support efficient working practice.
• To meet customer requirements by demonstrating best value for money, through compliance with category priorities and contracts, and by actively managing the market place through the implementation of key strategies for supplier relationship management and contract management.
• Lead on tenders and deliver complex strategic procurement projects.
• Research the market for risks and trends. Provide guidance to the team to aid in new business opportunities and continuous improvements.
• Liaising with end users at all levels to ensure compliance in the use of agreed standardised products, ensuring the range of items within catalogues is rationalised to an optimum level.
• Provide expert advice on contract management; identify new areas for contracting work with stakeholders. Control procurement risks of any trials or R&D activities.
• Provide advice relating to procurement decisions which are made in conjunction with local and national governance procedures and policies.
• Ensure processes are in place so that effective, collaborative equipment purchases, trials, and long-term plans allow for standardisation across the local health economy.
• Work with collaborative partners to ensure cohesive strategies are in place for the delivery of products and services, standardisation of services etc.
• If required, to deputise for the Senior Procurement Manager when unavailable. Including department authorised signatory.
• Provide advice and guidance to stakeholders to establish effective SLA agreements and KPIs to support contract management.
• Create opportunities to leverage suppliers by periodically reviewing contracts for collaborative/standardisation opportunities.
• Ensuring due consideration of the effect and cost of the supply chain, materials management teams and stock holding of any procurement activity undertaken.
• Establish and manage key internal and external stakeholder relationships.
• Report on benefits, milestones, market trends, KPIs and changes in work and resource.
• Manage a small team with direct line responsibility. Mentor and coach, provide support and feedback.
• Undertake appraisal of all your direct reports on an annual basis.
• Communicate and uphold the values of WPL and our desired behaviours.
• Monitor ongoing team delivery, workload, performance, and achievement of targets.
• Responsibility to provide cover for other Procurement Managers during absences and to support the wider WPL team in times of heavy workload or short staff which may require short term involvement in other Clinical/NonClinical procurement categories.
• To support the staff Training and Development Programme for the Procurement Team as part of their ongoing professional development.

Build Collaborative Relationships

• Build and sustain effective communications with internal and external customers and key suppliers. Facilitate discussions and field questions, encourage discussion and listen to concerns and where appropriate act upon.

Using AI in Your Application

We support the use of technology to help manage time and improve efficiency, but it is your responsibility to ensure your application is personalised and accurately reflects your own skills, experience and values.

AI tools can be useful when drafting an application, but they should only be used to assist you. The content submitted must be your own work and an authentic representation of your knowledge, abilities and experiences.

Applications that rely heavily on AI-generated content may be rejected. For example, we may receive multiple applications containing identical or generic wording that does not reflect the individual applicant.

The use of AI during assessments, including interviews, is not permitted unless this has been agreed in advance as a reasonable adjustment. For virtual interviews, you may be asked to provide a 360-degree view of the room and confirm that no additional devices are being used. If AI use is suspected during an interview, we may pause the interview, ask questions regarding its use, or adapt our assessment approach.

Working in healthcare requires integrity, honesty and accountability. We expect all applications and assessments to be a genuine reflection of your own experience, knowledge and values.

Our Commitment to Inclusion

We are committed to equality, diversity and inclusion in both the delivery of our services and the recruitment and management of our staff.

We welcome applications from everyone who has the skills, experience and values required for the role, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership status, pregnancy or maternity.

Happy to Talk Flexible Working

We are committed to supporting flexible ways of working and will consider all requests for flexible and part-time working wherever service needs allow.

Important Information About Your Application

Recruitment Process

Applications are submitted through our recruitment system, Trac. Following submission, all correspondence relating to your application will be sent from apps.trac.jobs. Please regularly check your inbox, including your junk or spam folders.

Shortlisted candidates will normally be contacted at least five working days before their interview date.

Vacancy Closing Dates

This vacancy may close before the advertised closing date if sufficient applications are received. We therefore encourage you to submit your application as early as possible.

English Language Requirement

In line with Part 7 of the Immigration Act 2016, all applicants must be able to communicate effectively in spoken and written English. This will be assessed during the recruitment process.

Pre-Employment Checks and Probation

Keeping Patients Safe

At Hampshire Hospitals NHS Foundation Trust, patient safety is our highest priority. We recommend that staff are vaccinated against COVID-19 and understand that we continue to care for patients who are COVID-19 positive within our services.

Probationary Period

All new employees will be required to complete a six-month probationary period as part of their employment with the Trust.

Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [email protected].