Trainee Procurement Administrator

About Us

HVSS, founded in 2010, are a privately owned company with an outstanding reputation amongst clients and the wider utilities industry. We have seen immense growth year on year, with offices located around the UK, we provide an innovative approach to our clients nationally. We offer services ranging from private high voltage connections and maintenance to multiple new connections across Electricity, Gas, Telecoms, Water and EV Charging. We strive to be market leaders and are looking for motivated individuals to join us on our journey and to be part of our bright future.

The Role

The Trainee Procurement Administrator will support the procurement function by managing the day-to-day purchasing process, maintaining supplier coordination, and ensuring accurate stock control. This role is key to ensuring materials and goods are ordered, delivered, and recorded efficiently to support business operations.

Key Responsibilities

Procurement & Purchasing

• Respond to purchase requisitions
• Raise purchase orders
• Issue and review supplier pre-qualification questionnaires (PQQs)
• Set up new suppliers on the procurement system
• Liaise with suppliers to resolve pricing, delivery, or quality issues
• Assist in obtaining and comparing quotations from suppliers

Stock & Inventory Control

• Post stores requisition forms onto the stock system and investigate any discrepancies
• Post stores deliveries onto the stock system
• Record all goods received and issued accurately within the stock system
• Maintain accurate stock levels, ensuring shortages and overstock situations are minimised
• Reconcile inventory records following stocktakes

Logistics & Delivery Tracking

• Track deliveries to ensure alignment with project timelines
• Receive and process proof of delivery (POD) documentation

Planning & Coordination

• Work closely with the Procurement Manager and Warehouse Supervisor to forecast material requirements
• Escalate issues or risks to the Procurement Manager as required

General Support

• Carry out ad hoc procurement duties as required

Essential

Experience & Qualities

• Minimum 5 GCSEs (or equivalent) with Grade 4/C or above including English and Maths
• Further education such as A levels (A*-C), BTEC (merit or above) or equivalent
• Strong interest in developing a career in procurement or purchasing
• Excellent attention to detail
• Confident working with numbers and maintaining accurate records
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent written and verbal communication skills
• Strong IT skills and confidence using Microsoft Office, particularly Excel and Google Sheets
• Positive attitude with a willingness to learn and take on new responsibilities
• Ability to work both independently and as part of a team.

Desirable

• Experience working in an office environment
• Experience or knowledge of procurement
• Interest in working towards a procurement qualification such as CIPS
• University degree or equivalent

Perks & Commitments

• Full Time Permanent role
• Monday - Friday (up to 40 hours per week)
• 25 days holiday + bank holidays as standard
• Extra day off for birthday
• Up to 5 extra days holiday for long service
• The option to purchase an additional 5 days holiday per year
• 5% employer pension contribution
• Enhance maternity & paternity pay
• 2x Death in Service Cover
• Cycle to work scheme
• Private health cover, half paid for by us, and fully paid after 3 years