Procurement Business Officer

Job overview

An opportunity has arisen for a Procurement Business Officer to join the NWSSP Aneurin Bevan frontline Procurement team based in Parc Nantgarw, Cardiff. This is an excellent opportunity to develop your procurement career in a dynamic, challenging and high profile environment.

As an established Procurement Service we have been assisting the Health Boards and Trusts in the delivery of patient centred services for over 7 years as part of NHS Wales Shared Services. We are an award winning service focusing on value, safety, excellence, innovation and quality.

The Procurement Business Officer role contributes to being the interface of Procurement between NWSSP Local Procurement and our customers and will assist in representing the function at various levels. Additionally the post holder(s) will assist in informing on the status/priority of category work plans across Health Boards / Trust. This will involve liaison with user departments and the NWSSP at all levels to promote procurement input into partner organisations’ business plans at the earliest opportunity.

Main duties of the job

The post holder(s) will support the Procurement Business Manager in the provision of a professional procurement service to the Health Board / Trust contributing to the development and achievement of the NWSSP Business plan. The post holder will support the Procurement Business Manager on procurement processes and on key projects.

The post holder will ensure that the service is sensitive, responsive and flexible to the changing needs of the users balanced against the need to remain cost effective. The main task being to provide a strong and effective professional focus leading to the achievement of National, NWSSP and local agreed targets, efficiencies and added value initiatives.

To present the NWSSP as a progressive, proactive, responsive and innovative concern in order to generate and drive uptake of negotiated contracts. Working closely with partnership organisations to influence choice, prioritise change and deliver savings, process improvement and product standardisation, driving cost down and quality and service up. Work closely with colleagues across the Procurement function and Partner organisations to promote joint approaches to solving service issues. The team is based in Ty Gwent, Lake View, Llantarnam in Cwmbran , with some element of home/agile working.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Applicant requirements

Welsh language skills are desirable

Person specification

Other

Desirable

• Ability to travel in a timely manner off site for meetings (as appropriate) throughout Wales and other parts of the UK
• Awareness of Business planning principles
• Working knowledge of quality systems and procedures including problem solving techniques
• Knowledge of best practice, benchmarking and performance measurement techniques
• Ability to analyse and interpret complex data sets

Experience

Essential

• Knowledge of professional purchasing principles acquired through NVQ level 3 or Advanced Certificate in Procurement and Supply, plus knowledge of contract law acquired through short courses and experience OR Previous work experience in a contracting function: e.g. ability to interpret and develop technical and commercial specifications to support sourcing activities, experience working with end users to translate operational requirements into clear, concise procurement documentation, appraise suppliers, invite tenders & evaluate bids , terms and conditions of contract
• Proven ability to build, manage, and maintain effective relationships with internal stakeholders and external suppliers
• Demonstrates strong interpersonal and communication skills, with a collaborative approach to engaging diverse teams and vendors

Desirable

• Ability to work to deadlines
• Competent in the use of Microsoft products
• Proven ability to prepare documentation utilising Microsoft products that are both structurally and grammatically correct and capable of final presentation
• Excellent organisational skills
• Proven communication skills
• Excellent interpersonal skills
• Ability to follow work through to completion
• Ability to work positively as part of a team
• Welsh language skills are desirable
• Ability to collaborative approach to engaging diverse teams and vendors