Procurement assistant

Project London is hiring a procurement assistant to join its team in London.

We are an award-winning architectural and project management studio specialising in high-end residential projects. From concept to completion, we deliver exceptional results for discerning clients. With a strong pipeline of upcoming work and turnover up more than 90% year-on-year, we are seeking a highly organised and commercially-minded Junior Procurement Assistant to support the studio at this pivotal time in our growth.

Key responsibilities

• support the team in sourcing new suppliers for materials, furniture, and design elements
• obtain and compare quotes, ensuring competitive pricing and quality alignment
• form relationships with trade suppliers and negotiate trade discount
• assist in supplier relationship management, handling queries and tracking performance

Order processing and tracking

• schedule and finalise orders and deliveries of hard and soft finishes for projects
• create and manage purchase orders (POs), ensuring accuracy with project requirements
• track and update the delivery schedule, proactively flagging any potential delays
• liaise with suppliers to ensure all goods are delivered successfully to site
• assist the design team in re-specifying items that are out of stock or on long lead times

Inventory and cost control

• monitor and maintain inventory records, liaising with the project team on material requirements
• track orders, invoices, receipts, and payments to ensure procurement accuracy
• assist in cost control and budget tracking, identifying discrepancies and reporting them promptly

Site and logistics coordination

• liaise with sites to confirm deliveries and check for any breakages or missing items
• action returns and track refunds, organising any replacements or additional items
• provide feedback to the design and site teams on lead times and deliveries

Documentation and administration

• maintain detailed procurement records and documentation
• verify that invoices align with purchase orders before processing for payment
• support with procurement reporting for internal reviews and project meetings

Required qualifications and skills

• one to three years’ procurement or purchasing experience in a design, architectural, or construction-related industry
• proficiency in Microsoft Office (specifically Excel)
• experience in transport and/or logistics advantageous
• strong negotiation and communication skills
• ability to prioritise tasks
• highly organised with excellent attention to detail
• fluent in both written and spoken English

Why join us?

• competitive salary, based on experience
• hybrid working: three days in-studio, two days remote
• 25 days of annual holiday plus all bank holidays, and office closure over the Christmas break
• discretionary annual bonus
• opportunity to work on prestigious, high-end design projects
• design-led studio with ambitious plans for growth
• be part of a talented and friendly team where your contribution really counts

www.projectlondon.co.uk