Procurement Project Manager

Thales Belfast, Northern Ireland, United Kingdom

Procurement Project Manager

Primary Purpose of the RoleTo represent Procurement as an integral part of a campaign, Bid or Product or Project team, leading the resources of the function in order to optimise its contribution to producing competitive campaigns, bids and products, and delivering profitable projects. Work with internal stakeholders to ensure Acquisition or Sourcing strategies for a campaign, bid, or product or project are aligned to the needs of the business in the short, medium and long term durations. Work with the bid and product development teams to ascertain the work package needs, competitiveness objectives and target costs.

Develop a supply chain architecture; negotiate with the supply chain, under these mandates, to obtain a complete and competitive supply chain architecture which delivers the full requirement of the bid/product. Deliver a risk‐managed set of Terms and Conditions of contract for all elements of the supply chain. In the project phase, work closely with key stakeholders and functions as necessary, to manage all Procurement aspects ensuring work packages are executed in accordance with technical, programme, cost and performance (quality and delivery) requirements.

Key Responsibilities and TasksIn the Bid Phase or for New Products

Be seen as the lead Supply Chain architect for the assigned campaign, bid or project

Act as the result, create, agree, maintain all governance requirements and Acquisition Strategy and Plan with the bid/project team

Produce and agree the Purchasing Executive Summary

Work with multiple stakeholders to design the supply chain architecture to meet needs of the bid or product

Play a key role in defining and implementing strategies to meet the offset/industrial participation needs of the business where appropriate

Generate/ review RFQs, ensuring bid and programme requirements are accurately captured

Ensure that the RFQ and contract packs are complete and agreed with stakeholders

Establish and maintain the Purchasing Summary Sheet (PSS) and other Thales governance requirements

Allocate Work Packages accurately and on time to the relevant functional resources whether in UK Procurement Competency Centres or in the CBU

Confirm tailoring and Purchase vet planning

Facilitate both strategic and tactical the Make, Team, Buy process in line with medium‐term industrial plan for the business line

Lead the activities of the Procurement function to identify supply market innovation opportunities, involving suppliers in design upstream and optimising risk‐sharing

Identify and mitigate risks and maximise opportunities as the Procurement Risk Manager for the bid

Undertake commercial and contractual tasks at all times, including engaging with commercial teams to define suitable terms and conditions

Ensure effectiveness by employing suitable reporting, tracking and performance management tools and techniques and represent Procurement at Bid reviews

Co‐ordinate the activity of all Procurement resources in support of the bid ensuring timely responses

Record and report Upstream Price Decrease (UPD) Savings

Commit to Procurement performance in the bid including bought‐in costs, delivery/leadtimes, quality, resource management, cash‐flow, risks and opportunities

Create and provide accurate Procurement estimates, covering resource labour, material and Total Cost of Ownership to the bid team

Recognise export controls associated with supply chain architecture and programme requirements including ITAR (TAAs & TCPs/MLAs) EAR ECCN, UK & foreign Military and Dual‐Use Controls

At all times understand and maximise Thales commercial position with the supply chain

Stakeholder ManagementTo proactively engage and manage the principle relationships identified above, representing the interests of the UK Procurement function.

In the Project Phase

Play a key role in the Forward‐Looking Commitment Review process to identify and execute opportunities

Engage with Engineering, Planning, Manufacturing and Quality to ensure the release of procurement specifications, statements of work and requisitions to support project delivery

Validate target costs and Purchase Price Variance (PPV) savings per work package

Identify and mitigate risks and maximise opportunities in the role of Procurement Risk Manager for the project

Co‐ordinate the activity of all Procurement resources in support of the bid to ensure work packages are executed achieving favourable conditions and consistency with technical, programme, cost and performance (quality and delivery) requirements

Engage and communicate efficiently with internal customers and stakeholder as necessary in executing work packages

Represent the function in Progra