Procurement Specialist

JOB TITLE: Procurement Specialist (Indirect)

DEPARTMENT: EMEA Supply Chain Operations

LOCATION: Greenock, Scotland

Why Toshiba Global Commerce Solutions?

At Toshiba, we're transforming retail with innovative solutions that tackle everyday challenges. Our mission is to turn retail visions into reality by providing expert guidance and cutting-edge technologies. We help retailers navigate obstacles and accelerate their growth, reimagining customer engagement.

Innovation drives retail success, so we invest in future technologies to keep pace with evolving customer expectations. We work closely with clients to develop strategies and solutions that align with their goals, ensuring their business shines today and in the future.

Join Toshiba Global Commerce Solutions and be a key partner in our customers' success. If you share our vision of a seamless, interactive shopping experience, let's drive this together.

Role Overview - What’s ‘In-store’?

The Procurement Specialist is a core contributor to the operational and digital evolution of the Procurement function. The role executes and optimizes procurement transactions while supporting the adoption of automation, data intelligence, and compliance frameworks across the organisation.

Acting as a key enabler of the Procurement policy and digital procurement excellence, the Procurement Specialist ensures accurate execution of purchase-to-pay (P2P) activities, supports supplier onboarding, resolves purchase discrepancies, and contributes to continuous improvement through insights, reporting, and participation in automation initiatives.

Key Responsibilities

Procurement Transaction Processing

Create, validate, and manage Purchase Orders (PO) in line with approved requests, budgets, and compliance requirements.
Maintain accurate supplier and purchasing data across ERP systems (Oracle or equivalent).
Process PO amendments in accordance with contractual and financial controls, and ensure complete, accurate documentation to support the Procure-to-Pay audit trail.

Digital Procurement, Automation and Continuous Improvement

Support the implementation and revision of digital procurement tools (Robotic Process Automation bots, AI-enabled solutions) to facilitate PO creation, invoice matching, data accuracy and validation.
Identify data anomalies and workflow issues; recommend automation opportunities and process optimisations.
Collaborate with Digital Procurement teams on new features, system improvements, and user experience enhancements (P2P blueprint updates, compliance uplift, digital adoption campaigns).

Invoice, Payment & Issue Resolution

Investigate and resolve RFQ, PO, and invoice discrepancies (pricing, tax, quantity) to ensure timely payments.
Partner with Accounts Payable to clear blocked invoices, propose preventative corrective actions and maintain accurate processing.

Compliance, Risk & Data Governance

Ensure all procurement transactions adhere to internal controls, approval matrices, and compliance standards.
Support internal and external audits and maintain required supplier compliance documents (e.g., MPAs, NDAs, SOWs, risk assessments).

Stakeholder Support & Service Excellence

Act as first-line support for business users on procurement processes, sourcing pathways, systems, and policy requirements.
Deliver training sessions and prepare documentation to improve user proficiency, compliance and drive the adoption of digital procurement solutions.

Reporting, Analytics & Insights

Develop and maintain operational dashboards using Tableau, Power BI, or similar tools.
Produce periodic insights and use data storytelling to support decision-making and continuous improvement.

Which skills, competencies and experience are we looking for?

Bachelor’s degree in business, Supply Chain, Technology, or a related field.
3–5 years in procurement operations, P2P, or supplier data management.
Second European language to collaborate with internal and external stakeholders (i.e., French, Spanish, German).
Experience with ERP systems (Oracle preferred) and procurement platforms.
Exposure to automation tools (RPA, low/no-code tools, AI-enabled workflows).
Demonstrates strong process discipline and a commitment to operational excellence.
Focused to deliver a high standard of service quality and build value-add relationships.
Applies strong problem-solving skills and analytical thinking in daily work.

EEO

Toshiba is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, disability, gender identity, gender expression, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Individuals who may require reasonable adjustments because of a disability for any part of the employment process should email [email protected] to inform of any requests.

Diversity, Equity & Inclusion

We at Toshiba Global Commerce Solutions firmly believe that our people are an integral part to the success of our customers. Furthermore, we’re committed to Diversity, Equity, and Inclusion for all our people as highlighted by our 5 Core Principles (Create Outreach, Foster Belonging, Unleash Opportunity, Diverse Cultural Engagement and Culture of Transparency).

With over 50+ years of commitment to retail, we are RETAIL. Our RETAIL values (respect, empowerment, teamwork, adaptability, leadership) characterize what our employees and clients can expect when they work with us every time and all the time. We’re passionate about our customers the retail industry and becoming a more responsible company as we help create a brighter future.