Clerical & Supply Chain Administrator

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Urban Ice Tribe Founder @ Urban Ice Tribe | Cold Therapy, Sauna, Breathwork Job Title: Part-Time Clerical and Supply Chain Administrator Location: On-site at Urban Ice Tribe HQ, Wigan, UK (Hybrid Working) Schedule: 16–24 hours per week (flexible based on business needs) Start Date: Immediate Reports To: CEO / Business Manager About Urban Ice Tribe and Role Overview Urban Ice Tribe is a wellness lifestyle brand dedicated to cold-water therapy, breathwork, transformative retreats, and sustainable wellness products. We blend powerful mind-body tools with immersive experiences that help people reconnect with clarity, resilience, and purpose. We’re looking for a reliable, detail-oriented Clerical and Supply Chain Administrator to support our finance and operations teams. You’ll manage financial reconciliations, maintain organized records, and handle procurement of materials required for our product assembly and packaging. Your work will be essential to ensuring our backend processes run smoothly and efficiently contributing to the seamless delivery of our wellness mission. Key Responsibilities Clerical & Financial Administration · Perform weekly financial reconciliations across WooCommerce and QuickBooks. · Log, categorize, and reconcile receipts, invoices, refunds, and expense claims. · Collaborate with the Logistics & Operations Coordinator to ensure supplier receipts are reconciled monthly. · Maintain accurate digital records of shipping and supplier documents. · Ensure all documentation is correctly uploaded, labelled, and stored. · Track VAT, supplier invoices, and digital sales. · Support the monthly close process, ensuring all payments are accounted for and reconciled. · Flag discrepancies in income, expenses, or platform syncs. · Monitor and troubleshoot integration issues between WooCommerce and QuickBooks. Procurement & Supply Chain Support · Source and procure components and materials for product packaging and assembly. · Track inventory and reorder consumables and packaging materials as needed. · Maintain vendor relationships, ensuring cost-effectiveness and timely delivery. · Assist with inventory tracking, inbound/outbound stock movements. What We’re Looking For · Minimum 2 years in a clerical, finance, or supply chain administration role. · Strong proficiency in QuickBooks Online and WooCommerce. · Experience in procurement and vendor management. · Understanding of expense categorization and basic accounting workflows. · High accuracy, strong attention to detail, and self-management. · Confident communicator—able to summarize account issues and liaise with suppliers. Bonus Skills (Preferred but not essential) · Familiarity with payment integrations like Stripe, PayPal, etc. · Experience working with e-commerce, wellness, or coaching businesses. · 16–24 hours per week with flexible scheduling (hybrid working possible). · Be part of a values-led, wellness-oriented team. · Opportunity to expand into broader financial administration or operational roles. How to Apply Please send your CV and a short cover letter detailing your relevant experience Subject Line: Part-Time Clerical and Supply Chain Administrator Seniority level Seniority level Entry level Employment type Employment type Part-time Job function Job function Management and Manufacturing Industries Wellness and Fitness Services Referrals increase your chances of interviewing at Urban Ice Tribe by 2x Sign in to set job alerts for “Supply Chain Administrator” roles. 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Experience: 3 years required