Procurement Administrator

About the Role

The Procurement Administrator sits within the Finance Department and plays an essential role in ensuring procurement, supplier, contract, fleet and utility activities are effectively coordinated and supported by accurate records and processes. The role supports a range of procurement activities, including sourcing, tendering and supplier engagement, while maintaining key documentation, systems and management information. Working with colleagues and stakeholders across the Club, the postholder provides a responsive and professional service and contributes to improvements in processes, systems and ways of working. The Finance Department operates at the heart of a fast-paced, high-performance environment, providing the insight and control that underpin the Club's decisions.

Key Responsibilities

• Ensure procurement, supplier, contract, fleet and utility activities are effectively coordinated and supported by accurate records and processes.
• Support a range of procurement activities, including sourcing, tendering and supplier engagement.
• Maintain key documentation, systems and management information.
• Assist with supplier onboarding and compliance.
• Support contract administration and renewals, helping to ensure records remain accurate, organised and audit ready.
• Provide a responsive and professional service to colleagues and stakeholders across the Club.
• Resolve queries and obtain quotes.
• Promote effective procurement processes and best practice.
• Support KPI and management reporting.
• Contribute to improvements in processes, systems and ways of working.

Required Experience & Qualifications

• Proven experience in an administrative, coordination or business support role.
• Experience supporting procurement, contract, supplier or finance administration activities.
• Strong written and verbal communication skills.
• Confidence engaging with colleagues, suppliers and stakeholders across the Club.
• Excellent attention to detail and a pride in maintaining accurate records and information.
• Ability to manage multiple tasks, deadlines and priorities.
• Ability to work efficiently in a busy environment while maintaining a high standard of accuracy and organisation.

Preferred Skills

• CIPS Level 2 or Level 3 qualification, or a willingness to work towards a professional procurement qualification.

Workplace

• The role is based at Bodymoor Heath Training Ground, so the postholder will need access to a vehicle and/or the ability to travel.
• The postholder will need to be able to work flexibly as the Club requires.

Benefits & Perks

• A range of staff benefits is provided, with further detail available in the Club's Staff Benefits booklet.

The Application Process

Applications are reviewed on a rolling basis and the Club reserves the right to close the vacancy early if sufficient applications are received.

1. Upload a CV as part of the application.

2. A cover letter is preferred.