About Us

At Matthew Algie, you’ll work with some of the most talented individuals in the coffee industry. You’ll work for an organisation that leads the way in the name of sustainability, gives back to the community and invests in its people. Ethics, passion, integrity and collaboration are at the core of everything we do, from new product innovation for our customers, to projects with our coffee farmers. We believe our continued success is due to great people. Do you want to join our team of top talent in an exciting and industry-leading organisation? Read on!

Position: Procurement Manager (UK & Ireland) - Glasgow

Location: Head Office, Glasgow

Job Type: Full time, 39.5 hours per week- permanent

Hours: Monday to Friday

Salary: £50-£55,000.00 per annum

Benefits: 28 days annual leave plus 4 bank holidays, medical cash-back programme, pension, life assurance, perks, staff discounts and more!

Purpose Of Role

The Procurement Manager leads and manages a team of Buyers. The Procurement Manager interacts with suppliers at all levels across the Group’s worldwide supply base and interacts effectively with managers and colleagues in other departments. The role holder is required to influence both suppliers and colleagues to deliver projects within agree timeframes and meet critical delivery dates for all products. The Procurement Manager has authority over financial spend within agreed parameters outlined on the purchasing table. The individual also has responsibility for making department decisions during required coverage periods and on projects or categories where they are the purchasing lead.

The Procurement Manager ensures that the strategy is in line with both business needs and follows the guidelines set out by our internal auditors

Key Responsibilities

Development and delivery of Procurement strategy
Management of internal processes to ensure audit compliance
Team Development – creating plans and developing individuals
Reviewing the performance of suppliers and the procurement process
Generation and provision of management information, and reporting
Maintaining a positive stock position on all current lines – actively supporting and being involved in expediting outstanding orders and monitoring supplier performance against greed service levels. Reviewing consumption figures and placing orders for replacement stock with agreed timescales
Relationship management: maintaining appropriate relationships with suppliers, clients and internal stakeholders and customers
Contract negotiation and award
Managing the procurement function for Matthew Algie, Espresso Warehouse, Tchibo Coffee International & Capitol Foods
Development of department policy and procedure
Implementation and development of new systems
New Product development - work closely with the Marketing and Sales departments to assist in the development of the food categories
Managing and monitoring all non-stock suppliers, including contract creation
Cost Management – actively looking for ways to bring down product and services costs at all opportunities
General department administration daily tasks – Checking delivery notes and discrepancies, updating order records, maintaining price database and filing (Organising record systems and ensuring that all data is kept up to date)
Fleet Management – Tenders, fuel cards, etc.
Company Utilities – monitoring contracts and annual spend
Organising, leading, and managing project work from a Procurement perspective
Other Duties as per direction from the Group Operations Director

Detail

Managing the Procurement Function

Enhance the efficiency and effectiveness of the company by introducing innovative approaches to the procurement process
Ensure that the best professional procurement and contracting practices are followed
Proactively deliver the commercial/procurement needs of the business; managing risk/ value areas of spend
Maximising revenue potential by identifying the key drivers behind change in the supply chain
Delivering continuous enhancement across the whole supply chain and profiting from small percentage savings
Managing supply chain efficiencies both upstream and downstream and increasing profit margins
Exploiting market and forecast information and accurately maintaining cost management
Negotiate the best costs
Observe quality of purchased materials
Accept and scrutinise vendor bids or proposals
Meetings with vendors are planned well in advance to optimise the potential saving by the use of buying strategies.
Select sources based upon analysis
Arrange vendor contracts
Reviewing the performance of suppliers and the procurement process

Management Information and Reporting

Generation, maintenance and provision of management information

Improved service efficiency, measurable by KPI set in Service Level Agreements
Ensure that reports are produced accurately and to specification
Identify useful, relevant management information reports and oversee their creation, supervising the maintenance of a variety of databases and spreadsheets where applicable, ensuring the quality and integrity of the information is captured

Department Policy and Procedure

Taking ownership for governmental and industry reporting on waste, usages, etc
All invoices and credits must be properly authorised and processed with the minimum delay or reverted to originator if incorrect
Any documentation issued to customers and/or vendors must be clear, unambiguous and concise
All staff must be issued with correct up-to-date documentation and procedures in relation to Purchasing, which must be controlled through document control and all quality control procedures must be strictly adhered to
All complaints must be logged via the Complaints procedure and corrective / preventative action taken and reported back to customer if required.
Annually review and check on all current procedures pertaining to the Procurement department

Person Specification

Education / Qualifications / Training

Educated to degree level
CIPS or equivalent qualification

Experience

Essential

Experience in a Procurement Environment in a similar role
Project Management
Cost Reduction
High value tender management
Negotiation and contract management

Desirable

Dealing with a worldwide supplier base
Fleet management
Contract creation
People Management and Development

Essential

Skills / Knowledge

Exceptional interpersonal skills to be able to build rapport with suppliers and colleagues.
Leadership skills
Excellent communication skills both written and verbal.
Computer Literate including use of Word, Excel, PowerPoint and preferably a working knowledge of Microsoft Dynamics
Effective time management, workload and forward planning skills are essential.
Influencing skills, negotiation experience and good level of numeracy.
Exceptional attention to detail and problem-solving skills
Accuracy
Ability to follow direction and work within agreed parameters
Excellent listening skills
Ability to deliver projects within agreed timescales and meet critical deadlines
Able to respond professionally and courteously to resolve supplier and internal customer queries
Excellent analytical skills

Personal Attributes

Ability to work effectively in a high-pressure environment
Ability to be flexible to meet the needs of the business
Punctual
Ability to work independently to own initiative and as part of a team
A strong work ethic
Good motivation and enthusiasm
Ability to work with confidential information in a discreet manner

Application

If this sounds like you, then you could be the right fit for us! Please click APPLY, upload your CV and we’ll be in touch as soon as we can.

Thanks, from the Team @ Matthew Algie

Equal Opportunities

We are committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.

Our selection for recruitment does not discriminate on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnicity, ethnic or national origin, religion or belief, sex or sexual orientation or gender reassignment status (protected characteristics).

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Closing Date

30/09/2025

Location

Headquarters-based - Glasgow

Department

Purchasing

Job Title

Procurement Manager (UK & Ireland) - Glasgow

Salary

£50- £55,000.00 per annum + benefits

Experience

To be considered for this previous position, you will have experience in a Procurement Environment in a similar role.

City

Glasgow

Country

United Kingdom