Supply Chain Coordinator

Company Description

Our vision for Single Corporate Services

Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?

Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The vision for our single corporate services is to:

• Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
• Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
• Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
• Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
• Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
• Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
• Build resilience for individuals and our teams.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job Description

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Band: 3 Salary £24,937 - £26,598 per annum

Hours: Full Time, 37.5 per week

Contract Type: Permanent

Location: St Mary's Hospital (IOW), Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Join our friendly Procurement and Supply Department and play a key role keeping wards and departments at Queen Alexandra Hospital and St Mary’s Hospital, Isle of Wight, stocked and ready to treat patients.

Key responsibilities

• Operate the Inventory Management System to process, track and replenish stock.
• Use an advanced Inventory Management System, utilising barcode technology to order medical and surgical products.
• Pick, pack and deliver medical and surgical supplies to wards and departments.
• Maintain accurate stock records and assist with stock audits.
• Provide friendly, efficient customer service to clinical and non-clinical teams.
• Prioritise workload to meet deadlines and respond to urgent requests.
• Perform light manual handling as required and follow health and safety procedures.
• Contribute to continuous improvement of supply chain processes.

What we are looking for

• Enthusiastic team player with a positive, customer focused attitude.
• Keyboard and basic IT skills; full training on our Inventory Management System will be given.
• Good verbal communication and the ability to liaise effectively with colleagues and clinical teams.
• Ability to prioritise tasks and work to deadlines in a fast paced environment.
• Willingness to undertake light lifting and follow manual handling guidance.
• The skill to prioritise your workload whilst understanding that you will have to meet deadlines.
• Previous experience in supply chain, stock control, retail, hospitality or a hospital environment is desirable but not essential.

Whilst our Procurement team is based at Lakeside North Harbour, our Supply Chain Teams are based at the Queen Alexandra Hospital in Portsmouth as well as at St. Mary’s in Newport IoW.

For further information, please refer to Job description.

Qualifications

Essential

• Education to GCSE or equivalent, including Mathematics and English NVQ Level 3 or CIPS Foundation Level

Desirable

• Training in moving and handling goods.

Experience

• Experience of working in a service industry
• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database, and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices

Additional Information

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.