Supply Chain Administrator

HMS, part of Torus Group, is looking for a proactive and organised Supply Chain Administrator to join our Liverpool team on a full-time, office-based basis at our Stonebridge office. This is an exciting opportunity to play a key role in ensuring the smooth running of our supply chain operations, helping to manage construction and maintenance materials for our customers. You will act as a central point of communication between internal teams and suppliers, ensuring orders, invoices, and deliveries are processed accurately and efficiently.

If you are detail-oriented, enjoy working in a fast-paced environment, and want to contribute to a team that delivers high-quality service across the business, this role could be perfect for you.

What You Will Be Doing:

• Support the Category Manager and Buyer in raising, reconciling, and receiving weekly consolidated purchase orders.
• Monitor and manage supplier and subcontractor purchase order compliance, ensuring invoices are processed accurately and on time.
• Work closely with the Accounts Payable team to register, reconcile, and process supplier invoices and credits efficiently.
• Liaise with suppliers to resolve invoice queries and ensure smooth payment processes.
• Manage the business mailbox and respond to email and telephone queries professionally.
• Maintain accurate records for compliance, quality assurance, and audit purposes.
• Support internal teams by preparing documents, spreadsheets, and reports as required.
• Assist with supplier account updates, quality checks, and internal audits.
• Participate in meetings to provide updates and support continuous improvement initiatives.

What We Are Looking For:

We're seeking someone with strong organisational skills, attention to detail, and the ability to manage multiple priorities in a busy team environment. The ideal candidate will have:

• Proven experience providing administrative support within a commercial or contracting environment.
• Strong Excel skills, with the ability to manage and analyse data effectively.
• Experience within the construction industry would be advantageous.
• Experience dealing with invoices
• GCSE (or equivalent) in Maths and English.
• Strong IT skills, including proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Flexible, proactive, and able to adapt to changing priorities.
• Experience within the construction industry would be advantageous.

Interview Process:

• The interview will be competency-based, assessing your technical skills, problem-solving abilities, and team collaboration. Interviews will take place at our Stonebridge office on Thursday 20th November and Friday 21st November.

Additional Information:

Each successful applicant will be required to complete the following pre-employment checks before a start date is agreed:

• Right to work verification
• Qualification certificate check
• 2x completed references
• Occupational Health Questionnaire – Fit For Work
• DBS check (if required for role)
• Completion of all new starter documentation including signed T&Cs

We reserve the right to close this advert early if we receive a sufficient number of applications.

REF-225 065