Systems Analyst - Supply Chain Management

This role is being offered as hybrid working based at any of our Core HQ’s.

We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Job Summary

We’re looking for a proactive and detail-oriented Systems Analyst to join our team to deliver professional and high-quality system support to MaPS. MaPS (Money and People System) is a critical platform and underpinned by Oracle Cloud Infrastructure and a comprehensive suite of Oracle Fusion applications including HR, ERP, SCM, EPM, reporting and analytics modules. MaPS facilitates optimum decision making and financial management across the agency.

Systems

The post holder will play a key role in supporting and developing our Supply Chain Management (SCM) systems, ensuring smooth operations and continuous improvement through:

• Administer, trouble shoot and support end user support processes across several Oracle Fusion Supply Chain Management (SCM) applications including procurement, order management, inventory management and costing, and expenses
• Become an expert in SCM E2E processes.
• Ensure that the MaPS SCM systems procedures and processes are fully documented.
• Support the development of the MaPS SCM systems including identifying requirements for external suppliers.
• Regular patch testing

Data Management

• Review system for data specific non-compliance and monitor data quality.

Intelligent Customer Function

• Engage with stakeholders to identify opportunities for improvement.

This role attracts a Market Pay Supplement up to £5,000.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Job Description

• To provide systems application support to ensure rapid solutions are provided to end user problems.
• To provide information and reports to support decision making across the agency
• Provide advice on technical aspects of requirements into system development and integration, including requests for changes and deviations from specifications.
• Understand and apply relevant technical strategies, policies, standards and practices.
• Support in the assurance of technical documentation and solutions in alignment with requirements and UKHSA strategic objectives.
• Support in the development of support and training documentation and courses to ensure all users have up to date guidance and support.
• Assist with detailed analysis of requirements, to arrive at credible and coherent solutions.
• Liaise with other teams, communicating technical concepts and complex issues clearly and accurately, and adapting communication style to suit the recipient.
• To assist in ensuring the security of the supply chain systems and associated data.

This list is not exhaustive.

• To provide systems application support to ensure rapid solutions are provided to end user problems.
• To provide information and reports to support decision making across the agency
• Provide advice on technical aspects of requirements into system development and integration, including requests for changes and deviations from specifications.
• Understand and apply relevant technical strategies, policies, standards and practices.
• Support in the assurance of technical documentation and solutions in alignment with requirements and UKHSA strategic objectives.
• Support in the development of support and training documentation and courses to ensure all users have up to date guidance and support.
• Assist with detailed analysis of requirements, to arrive at credible and coherent solutions.
• Liaise with other teams, communicating technical concepts and complex issues clearly and accurately, and adapting communication style to suit the recipient.
• To assist in ensuring the security of the supply chain systems and associated data.

This list is not exhaustive.

Person specification

Essential Criteria

• Experience in managing a Supply Chain Management systems
• Experience of delivering systems support within an ITIL aligned organisation
• Experience in managing inventory, cost management and accounts payable within an ERP system
• Demonstrable knowledge of managing change through the product delivery life cycle
• Demonstrable ability to engage and communicate technical concepts and complex issues with key stakeholders at an operational and strategic level
• Excellent written and verbal communication skills
• One or more of the following:
• Information Technology (IT) degree in Computer Science, Information Technology, Cybersecurity, Data Science, Software Engineering
• One or more of the following Foundation level certificates:
• Supply Chain Management, Procurement, Accounts Payable, Accounts Receivable or
• Order Management

Alongside your salary of £33,422, UK Health Security Agency contributes £9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths, Experience and Technical Skills.

Stage 1: Application & Sift

Success profiles

Required

You will be required to complete an application form. You will be assessed on the listed 8 essential criteria, and this will be in the form of a:

• Application form (‘Employer/ Activity history’ section on the application)
• 750 word Supporting Statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

Please do not exceed 750 words. We will not consider any words over and above this number.

The Application form and Supporting Statement will be marked together.

Longlisting

In the event of a large number of applications we will longlist into 3 piles of:

• Meets all essential criteria
• Meets some essential criteria
• Meets no essential criteria

The pile that ‘meets all essential criteria’ will proceed to shortlisting.

Feedback will not be provided at this stage.

Shortlisting

In the event of a large number of applications we will shortlist on the following essential criteria:

• Experience in managing a Supply Chain Management systems.

If you are successful at this stage, you will progress to interview & assessment.

Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles

You will be invited to a face to face interview in Birmingham. Remote interview requests will not be considered. Please ensure you are available for travel to this location.

Behaviours, Technical Skills and Strengths will be tested at interview.

The Behaviours Tested During The Interview Stage Will Be

• Managing a quality service (Lead behaviour)
• Making effective decisions
• Communicating and influencing
• Developing self and others
• Working at Pace

You Will Also Be Asked To Present a 5-10 Minute Presentation As Part Of The Interview, The Subject Of This Being

• If you had the freedom to implement a significant change to your company's supply chain. What would it be? What would be the challenges, how would you address them?

You will also be asked Strength based questions.

Interviews dates are yet to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at any of our Core HQ’s.

We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Salary Bands

National: £33,422 to £40,731 Per annum, pro rata

Outer: £35,587 to £43,244 Per annum, pro rata

Inner: £37,749 to £45,353 Per annum, pro rata

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

This role also attracts a Market Pay Supplement alongside the base salary. This is £5,000 up to 31 December 2026.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Security Check (SC).

You should normally have been resident in the United Kingdom for the last 5 years to obtain Security Check (SC). UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting at this higher level and applicants should contact the Recruiting Manager listed in the advert for further advice.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link Below

Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Carmelita Goodwin
• Email : [email protected]

Recruitment team

• Email : [email protected]

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: [email protected]

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk